Saguache County Clerk and Recorder
The Saguache County Clerk and Recorder contacts page names Trish Gilbert as Clerk and Recorder. The office is on the main floor of the courthouse and handles county records and administrative services that are not court case files. Its stated work includes recording, marriage licenses, elections, motor vehicle and driver license services, county commissioner minutes, liquor license matters, and related county clerk functions.
The office publishes direct warning language because people often contact the wrong clerk. The County Clerk and Recorder is not the Clerk of Court. Ticket payments, warrant questions, divorce, probate, name changes, court dates, court times, and jury duty questions are routed to the Saguache County Clerk of Court. County clerk and recorder work centers on recording, copies, marriage licensing, elections, and motor vehicle services.
Saguache County Clerk and Recorder
Clerk and Recorder: Trish Gilbert
501 4th Street, Main Floor
P.O. Box 176
Saguache, CO 81149
719-655-2512
clerkinfo@saguachecounty-co.gov
Monday-Friday, 8:00 a.m.-4:00 p.m.
Saguache County Recording Records
The Saguache County recording page says the recording department processes and preserves documents presented for recording as public record. Certified copies of documents of record are available for a fee. Recording work commonly includes deeds, deeds of trust, releases, plats, liens, mining claim filings, affidavits, and other documents that affect land or public notice.
Recorded documents must be legible, filed in the correct county, and formatted under Colorado recording rules. The county states that documents need at least one-inch top and bottom margins and half-inch left and right margins. Each sheet should show a complete return address. Private personal information, including Social Security numbers, should not be written into documents because recorded records become public.
- Mail recording submissions in the order they should be recorded.
- Include a complete return address on the document or submission.
- Record documents in the correct county because wrong-county recording fees are not refunded.
- Keep personal identifiers out of recorded documents unless legally required.
- Call or email the clerk before submitting an unusual document package.
Saguache County iCounty Search
Saguache County uses iCounty for non-certified recorded-document images. The county states that documents from September 1, 1994 forward are available with indexes and images. Documents before January 1, 1994 are being indexed periodically, so older records may require staff help or a direct request. iCounty is a recorded-document path, not a court-record path.
Online images are non-certified. The county says there is no fee for the online service outside the per-page image fee, but users must create a sign-in with a credit or debit card for image access even if they do not plan to print or export. The office also states that it does not certify the authenticity of iCounty information and is not responsible for errors, omissions, or reliance actions in the online document system.
| iCounty field or action | Use | Saguache County note |
|---|---|---|
| Account sign-in | Image access | Required for image access with credit or debit card profile. |
| Name or document search | Recorded-document lookup | County instructions do not expose all field labels publicly. |
| Image print or export | Non-certified copy | Online images are not certified by the county clerk. |
| Certification request | Official copy | Certified copies come from the clerk's office, not iCounty. |
Saguache County Clerk Fees
The Saguache County Clerk and Recorder publishes a local fee list for recording, copies, certification, plats, and marriage licenses. Fees can change, and document-specific charges may depend on whether state documentary fees apply. The office also states that overpayments of $10.00 or less will not be refunded.
| Item | Fee or rule |
|---|---|
| Document recording | $43.00 for each document |
| Mining claim affidavit of labor or intention to hold | $43.00 for each document |
| State documentary fee | For title transfers with consideration exceeding $500, 1 cent per $100 |
| Online non-certified document image | $0.25 per page |
| Clerk office copy | $0.25 per page |
| Certified copy | $1.00 certification plus $0.25 per page |
| Large plat map copy, 24 x 36 | $10.00, prepaid before completion |
| Full-size subdivision plat export on iCounty | $5.00 per page plus credit-card service fee |
| Marriage license | $30.00 |
Saguache County Bundle Policy
Saguache County's recording page gives unusually specific local rules for document bundles. Colorado law requires the office to index documents by reception time, grantor, grantee, document type, recording location, remarks, and tract description. The recorder must interpret each document type from the subject, header, title line, and statutory requirements.
If a package includes multiple document types, the package will be rejected and the submitter will be directed to separate and resubmit the documents. A document with exhibits may be recorded as one document only if the first page states that exhibits are attached, the exhibits clearly identify themselves as exhibits, and all submission requirements are met.
Note: Separate mixed document types before recording so the Saguache County Clerk and Recorder can index each document correctly.
Request Saguache County Clerk Copies
Recorded-document copies can be handled online, in person, by mail, or by contacting the clerk before submitting. Certified copies should be requested through the office because iCounty images are non-certified. Mailed copy or recording requests should include the correct fee and return address.
| Channel | Best use | Instructions |
|---|---|---|
| In person | Certified copies, recording, marriage license, questions | Use the main-floor county clerk counter at 501 4th Street. |
| Recording documents and copy requests | Send to Saguache County Clerk and Recorder, Attn: Recording, P.O. Box 176, Saguache, CO 81149. | |
| Online | Non-certified recorded-document search | Use iCounty for images from September 1, 1994 forward. |
| Phone or email | Questions before submitting | Call 719-655-2512 or email clerkinfo@saguachecounty-co.gov. |
| Court clerk fallback | Tickets, warrants, divorce, probate, name change, jury | Use Saguache Combined Court at 719-655-2522. |
- Identify whether the record is a recorded document, marriage license, election, motor vehicle item, or court case.
- Search iCounty for non-certified recorded-document images if online access is enough.
- For certified copies, contact the county clerk and recorder with document name, parties, recording date, book/page or reception details if known.
- Confirm fees and delivery method before mailing payment or appearing at the counter.
Saguache County Clerk Services
The county clerk and recorder also handles marriage licenses. The county marriage page states that licenses cost $30.00, are valid on issuance, must be used within 35 days in Colorado, and must be returned after solemnization. The office issues marriage licenses until 3:30 p.m. and accepts applications through the county's published forms and instructions.
Election and motor vehicle work belongs at a high level on the county clerk page because those services are part of the same county office, but they are not court records. The clerk page notes the office may be busy during one-person driver-license service and that the phone may not be answered while a customer is being served. Recent clerk notices also described the Colorado DMV DRIVES upgrade and expected changes to myDMV public e-services in 2026.